Assessments in TrainerCentral let you create and sell tests as standalone products, without including them in a course. Whether you're conducting certification exams, placement tests, skill assessments, or practice quizzes, assessments provide a dedicated way to evaluate learners while managing registrations, pricing, certificates, and rewards from a single place.

Unlike course assessments, standalone assessments function as independent products. Learners can register for, purchase, and attempt them without enrolling in a course.

Use case  

Use assessments when you want to:

• Conduct certification or qualification exams.

• Offer paid or free practice tests.

• Assess learner knowledge before or after training.

• Sell standalone assessments as separate products.
  

Note: Assessments are available for the Professional plan. 

Getting started with assessments  

Before creating your first assessment, keep the following in mind:

• Assessments are available on all paid TrainerCentral plans.

• Unlike course assessments, Assessments are standalone products and do not need to be associated with a course.

• If you plan to reuse questions across multiple assessments, create a Question Bank first. You can then add questions to your assessment either individually or by selecting or randomizing questions from the Question Bank.

Note: Assessments are currently supported only on the TrainerCentral web application. Learners can't attempt assessments using the TrainerCentral mobile app.

Create an assessment  

To create an assessment:

1. Navigate to Products > Assessments.

2. Click Create Assessment.

3. Enter the following details:

• Name (required)

• Subtitle (optional)

• Description (optional)

• Category (optional)

4. Click Create.

Your assessment will be created in Draft mode.

Assessment details  

Name  

Enter a descriptive name for your assessment.

Subtitle  

Add a short subtitle to provide additional context.

Description  

Provide information about the assessment, such as its objectives or eligibility requirements. You can also enable Format Text to use rich text formatting.

Categories  

Categories help organize assessments within your academy.

For example, if your academy offers assessments on Marketing and Sales, you can assign them to separate categories for easier management.

Note: Categories are optional. Learners can see the category assigned to an assessment, but they cannot browse or filter assessments by category.

Once you create an assessment, you'll see the Details, Questions, Settings, and Publish sections in the left sidebar. Use these sections to configure your assessment, add questions, customize learner settings, and publish it.


Configure assessment details  

After creating an assessment, provide its basic information to help learners identify it.

1. Open the Details tab.

2. Enter the following information:

• Assessment name: Enter a descriptive name for the assessment.

• Description: Add a brief overview explaining the purpose or scope of the assessment.

• Category (Optional): Assign the assessment to an existing category to organize assessments in your academy. Categories help admins and trainers manage assessments, while learners can view the assigned category.

Add a thumbnail image  

A thumbnail helps learners quickly identify the assessment in product listings and on the assessment details page.

1. In the Thumbnail section, click Upload Image.

2. Select an image from your device.

3. Save your changes.

Note:

• Supported formats: .jpg, .jpeg, .png, .gif

• Recommended minimum resolution: 400 × 300 px

• Maximum file size: 2 MB
  

 Add questions  

After creating the assessment, open the Questions tab to add questions.

TrainerCentral supports the following question types:

• Single choice

• Multiple choice

• True or False

• Fill in the blanks

• Essay

Click Add Question(s) and choose one of the following options:

Create Question  

Create a new question directly within the assessment.

Import Questions  

Import questions using the supported XLSX template.

Note: Download the sample XLSX file before importing questions to ensure your file follows the required format.

Select Questions  

Add existing questions from a Question Bank to your assessment.

Randomize Questions  

Create randomized assessments by selecting questions from a Question Bank.

To randomize questions:

1. Select a Question Bank.

2. Specify how many questions to pick from each topic.

3. Assign the score for each question.

4. Click Add to assessment.

Each learner receives a randomized set of questions based on your configuration, helping reduce repetition and improve assessment integrity.

Note: Question Banks are managed separately under Library > Question Bank and can be reused across multiple assessments.

Manage questions  

From the More menu for an individual question, you can expand or collapse the question to show or hide its answer options, or delete the question from the assessment.

Configure assessment settings   

The Settings page lets you configure how learners experience your assessment before, during, and after they attempt it.

Pre Assessment  

Configure what learners see before they begin the assessment.

• Instructions: Add instructions or guidelines for learners before they start the assessment.

• Require passing percentage to continue: Require learners to achieve the specified passing percentage before they can proceed.

• Allow negative marking: Deduct marks for incorrect answers based on your scoring configuration.

During Assessment  

Configure how learners interact with the assessment while attempting it.

• Time Duration: Set a time limit for the assessment. The assessment is automatically submitted when the time expires.

• Shuffle Questions: Randomize the order of questions for each learner.

• Shuffle Answer Choices: Randomize the order of answer choices for applicable question types.

• Lock answers after saving: Prevent learners from changing an answer after saving it.

• Show feedback after each answer: Display feedback immediately after a learner submits an answer.

After Assessment  

Configure what learners can do and see after completing the assessment.

• Allow retake attempts: Allow learners to retake the assessment based on the configured attempt settings.

• Display results: Show learners their assessment results after submission.

• Display outline: Show learners a summary of the assessment, including the questions and their responses.

• Feedback: Display a custom message to learners after they complete the assessment.

General settings  

Open Settings > General to configure assessment visibility and duration.

Hide assessment on homepage  

Hide the assessment from your academy homepage.

Learners can still access and register for the assessment using its direct URL when shared by an admin or trainer.

Estimated assessment duration  

Specify the estimated time required to complete the assessment.

This duration is displayed to learners to help them understand the expected commitment.

Note: The estimated duration is informational only and does not end or submit the assessment automatically.

Rewards  

You can reward learners after they complete an assessment.

Certificates  

Issue certificates automatically when learners complete the assessment.

You can also:

• Preview certificates

• Edit certificate templates

• Send sample certificates

• Configure certificate expiry

Certificate expiry can be configured using either:

• Duration-based expiry

• Fixed date expiry

Badges  

You can also award badges to recognize learner achievements after completing an assessment.

For more information, see Customize assessment badges.

Configure pricing  

Assessments can be offered free of charge or sold as paid products.

Navigate to Settings > Pricing.

Free  

Allow learners to register and attempt the assessment without payment.

One-time payment  

Charge learners a one-time fee to access the assessment.

Coupons  

If you configure a one-time payment ticket, you can also create coupons to offer discounts during registration.

Note: Coupons are available only for one-time payment tickets.

Publish your assessment  

Once your assessment is ready, open the Publish tab.

Registration  

Define when learners can register for the assessment.

You can configure:

• Start Date

• Immediately

• Custom date

• End Date

• Never End

• Custom date

Registration controls the period during which learners can sign up for the assessment.

Availability  

Define when learners can access and attempt the assessment.

You can configure:

• Start Date

• Immediately

• Custom date

• End Date

• Never End

• Custom date

Availability determines how long the assessment remains accessible after it has been open for registration.

Click Publish to make the assessment available.

Edit an assessment  

You can edit an assessment at any time, even after it has been published.

You can update:

• Assessment details

• Questions

• Settings

• Pricing

• Publishing schedule

• Rewards

Published assessments can also be unpublished whenever required.

Learner experience  

After registering or purchasing an assessment, learners can access it from the Products section of their learner dashboard.

They can attempt the assessment based on the settings you have configured and receive certificates or badges upon successful completion, if enabled.

Additional notes  

• Assessments are independent products and do not need to be part of a course.

• Question Banks can be reused across multiple assessments.

• Categories help organize assessments and are optional.

• Learners can view assessment categories but cannot filter assessments using them.

• Hidden assessments remain accessible through their direct URL when shared.

• Estimated assessment duration is only a guideline and does not enforce a time limit.

• Coupons are available only for one-time payment assessments.

• You can edit or unpublish an assessment even after it has been published.